Patient inquiries arrive while staff are busy
Calls and web inquiries can be delayed during high-volume periods, after hours, or while front-office teams are serving current patients.
HEALTHCARE PRACTICE SYSTEMS
Improve patient access and practice operations.
ADF builds administrative inquiry, appointment, communication, reputation, referral, and reporting systems for healthcare and medical practices—with privacy, approval, and platform requirements considered from the beginning.
BUILT FORHealthcare and medical practices seeking to improve non-clinical inquiry response, appointment administration, staff coordination, reputation, referrals, and operational visibility.
THE REVENUE LEAK
More opportunities should become booked jobs.
ADF connects lead capture, response, follow-up, booking, and reporting so fewer valuable opportunities disappear between inquiry and sale.
Appointment administration is fragmented
Disconnected forms, phones, calendars, and practice systems create unnecessary handoffs and inconsistent follow-up.
No-shows and incomplete follow-up reduce capacity
Approved reminders and administrative workflows can help teams communicate consistently without relying entirely on memory.
Leaders lack clear operational reporting
Practices often cannot easily connect inquiry sources, response activity, appointment requests, staff workflows, and outcomes.
HEALTHCARE GROWTH SYSTEMS
Choose the right operating level.
Every engagement begins with an audit. Final scope and pricing depend on your current tools, lead volume, locations, and integration requirements.
Patient Inquiry Foundation
Improve administrative response to new patient inquiries and missed calls while creating clearer operational visibility.
STARTING AT$4,997implementation+ $997/month ongoing
- Connected inquiry capture
- Approved administrative responses
- Missed-call follow-up
- Central inquiry pipeline
- Basic operational reporting
Appointment Conversion Engine
Connect inquiry handling, appointment requests, reminders, approved follow-up, and staff accountability.
STARTING AT$9,997implementation+ $1,997/month ongoing
- Everything in Patient Inquiry
- Approved inquiry-triage workflows
- Appointment-request automation
- Reminder and administrative follow-up
- Staff alerts and accountability
- Inquiry and appointment dashboard
Practice Operations Engine
Connect approved marketing, administrative communication, scheduling workflows, reputation, referrals, and reporting.
STARTING AT$19,997implementation+ $3,497/month ongoing
- Everything in Appointment Conversion
- Multi-provider or location routing
- Approved recall and referral workflows
- Reputation-management workflows
- Advanced compliant integrations
- Executive reporting and optimization
Typical terms: 60% at kickoff, 40% before launch. Monthly service begins at launch with a 90-day initial term. Third-party software, messaging, advertising, and usage fees are separate.
IMPLEMENTATION
From audit to a working revenue system.
We build around your actual sales process, test the connections, train your team, and improve performance after launch.
01
Audit administrative inquiry sources, scheduling workflows, approved communication, systems, privacy requirements, and reporting
02
Define data boundaries, vendor requirements, approvals, responsibilities, and measurable operational goals
03
Build and connect only the approved workflows using appropriately configured systems
04
Test, document, train the team, launch carefully, and monitor operational performance
HEALTHCARE REVENUE AUDIT
Find where leads and revenue are being lost.
Tell us about your business, lead flow, response process, and growth goals. ADF will review the information and recommend the most practical starting point.
- No obligation
- No revenue promises or inflated projections
- A recommendation based on your current operation